What are my legal obligations as a company secretary in Malta?

The role of company secretary is a statutory position required for every company under the Companies Act, Chapter 386 of the Laws of Malta, and it carries real legal responsibilities rather than being purely nominal, even though in small companies it is often held by someone who wears multiple hats. Core duties typically include ensuring statutory registers are properly maintained, such as the register of members and register of directors, ensuring statutory filings like annual returns and changes of officers are submitted to the Malta Business Registry (MBR) on time, keeping minutes of board and shareholder meetings, and generally supporting good corporate governance and compliance within the company. While the company secretary is not usually personally liable for the company's debts in the way a director might be in certain insolvency scenarios, failing to properly discharge statutory secretarial duties, such as missed filings, can still expose you to administrative penalties or scrutiny, particularly since your name is publicly listed as holding this responsibility. It is worth setting up a simple compliance calendar tracking key statutory deadlines so nothing is missed.